INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
D.H.ROAD, JOKA, KOLKATA - 700104

NOTICE INVITING TENDER

Tender No: NIT/IIMC/CCTV/38/2015-16 dated 28th September, 2015

Sealed tenders are invited from reputed firms/agencies (i) for supply, installation, commissioning of two (02) IR bullet cameras and support of CCTV surveillance system along with AMC after the expiry of warranty period for a total period of four years and (ii) AMC of the existing cameras at the main gate and gate no.-2 and integrating the same with the newly installed DVR at IIM Calcutta, Joka, Kolkata-700104. The AMC will be renewable on year to year basis, subject to satisfactory performance of the firm/agency.

Tenders are to be submitted in three separate envelopes. First envelope super-scribing as EMD should contain the cost of tender documents (Rs.100/-) and EMD (Rs.2,000/-) in the form of Demand Draft each drawn in favour of Indian Institute of Management Calcutta and payable at Kolkata. Second envelope super-scribing as Commercial Information should contain commercial information in the specified format in Annexure-I duly filled-in, signed and sealed along with the terms and conditions of the tender duly signed and sealed in all pages. Third envelope super-scribing as Financial Bid should contain financial bid in the specified format in Annexure-II duly filled-in, signed and sealed. All the above three envelopes are to be put in a bigger envelope super-scribing as “CCTV Surveillance System at IIM Calcutta”.

The Tenders complete in all respects must be submitted in sealed envelopes which may either be delivered by hand or sent by courier/ post to Senior Administrative Officer (Purchase), Indian Institute of Management Calcutta, Administrative Building, Ground Floor, Joka, D.H. Road, Kolkata- 700104 by 2-15 P.M. on 7th October, 2015.

The tenders will be opened on 7th October, 2015 at 2-30 P.M.at the Office of the Senior Administrative Officer (Purchase) in presence of authorized attending representatives of the bidders.

If the last date of receiving / opening of the tenders coincide with a holiday, then the next working day shall be the receiving/opening date.

Scope of Work:

  1. One IR bullet camera should be placed at the main gate structure facing towards the island and should cover the entire region.
  2. One IR bullet camera should be placed at the security office at the main gate facing towards the main gate and able to read the number plates of all the vehicles entering and leaving through the main gate.
  3. The agency/firm needs to provide one Hikvision 16 channel DVR (Digital Video Recorder) integrating the existing two cameras with their system/devices one each at the main gate and gate no. - 2.
  4. The agency/firm needs to provide proper housing of 02 IR bullet outdoor cameras for protection from sunlight, rain and so on.
  5. Camera facing towards the island should be of high resolution and the range should be adequate to cover a distance of at least 30 to 40 feet. Apart from this, it has to cover a wider angle so that the roads leading towards Residential area and Admin area should be covered.
  6. Back up recording facility should be for a period of one month.

Terms & Conditions:

  1. The Earnest Money Deposit (EMD) of the tenderer, whose tender has been accepted, will be kept as the Security Deposit and it will be returned to them without interest after completion of the work. For the unsuccessful bidders, it would be returned within 15 working days after issuing the Purchase Order. Earnest Money Deposit of the successful tenderer shall be forfeited, if it refuses or neglects to execute the order within the time frame as specified by the Institute.
  2. Annual Maintenance Contract (AMC) after expiry of warranty period for the new system and two new cameras and AMC for the existing cameras has to be provided after it is integrated with the new system.
  3. Installation and periodic maintenance on demand and as and when required of the system and the cameras are required.
  4. Tenderers must quote rates only in the enclosed Financial Bid proforma.
  5. The cost of Tender document is not refundable under any circumstances.
  6. The tenders shall be valid for 60 days from the date of opening of bids.
  7. The firm/agency should have minimum 3 continuous year’s experience of handling CCTV system.
  8. The payment will made on submission of bill in duplicate, complete in all respects with copy(ies) of challan bearing details of work executed.
  9. No advance will be paid for executing the work.
  10. Time schedule for various activities should be strictly adhered to by the firm/agency. In case, the successful bidder fails to complete the job within the stipulated time, the remaining portion of the job will be got done from the market at the risk & cost of the contractor and the EMD will be forfeited.
  11. In case of any dispute arising out of relation between the parties, the matter will be referred to the arbitrator appointed by the Director, IIMC whose decision will be final and binding on the parties.
  12. The contractual firm/agency will have to bear the cost of damage to the CCTV Cameras and Accessories that may occur due to storm, fire, rain, natural calamities and any other unforeseen circumstances.
  13. The quantity of the CCTV camera can be increased as and when required..
  14. Any dispute arising out in relation between the parties will be subject to the jurisdiction of Kolkata Courts only.
  15. A Committee duly constituted and authorized by IIMC may inspect the site of the firm/agency to assess and verify the manpower, infrastructure available with them.
  16. IIMC reserves the right to accept or reject any or all tenders without assigning any reason whatsoever.
  17. The successful Bidder will have to supply, install and commission of CCTV cameras with appropriate cabling work with material within 30 days of issuance of work order.
  18. In case of defects occurring to Cameras, DVR, and other related hardware or any component, the same is to be replaced by the firm/agency within 24 hours free of cost. Similarly, on receiving complaint about equipment/service, the firm/agency will respond and repair/replace or provide required services preferably within 24 hours, if failed, penalty shall be levied Rs.500/-(Rupees five hundred) per day.
  19. No advance payment or part payment will be made. Payment will be made only after full supply, installation and commissioning of CCTV surveillance system as per order.
  20. Bidders may visit the location before bidding the rate, if they desire.

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