Notice Inviting Tender

INDIAN ISNTITUTE OF MANAGEMENT CALCUTTA

JOKA, DIAMOND HARBOUR ROAD

KOLKATA – 700 104

Tender Enquiry of Rate Contract for Supplying of Bags, Folders & Stationeries etc. for MDP, INC & LDP Programmes

PRICE: Rs.1,000/- (Rupees One thousand only) (Non-refundable)

Notice Inviting Tender
of
Rate Contract for supplying of Bags, Folders, & Stationeries for MDP, INC & LDP Programmes

Indian Institute of Management Calcutta invites sealed tenders from the Vendors/Suppliers for entering into Rate Contract for the supply of Bags, Folders & Stationeries for MDP Programme.

The Interested Vendors/Suppliers may quote their rates on the appropriate proforma which are enclosed herewith and send the same in a sealed envelope MDC to the Senior Administrative Officer (Purchase). The last date of receipt of Tender is 21st April, 2016 by 2.00 p.m.

The Tender bids will be opened on 21st April, 2016 at 2.15 p.m. at the office of the Senior Administrative Officer (Purchase).

The Tenders complete in all respect must be submitted in sealed envelope which are either delivered by hand or sent by registered post to IIM Calcutta at the addressed mentioned below, super scribing on the envelope “Tender for Rate Contract for the Supply of Bags, Folders, & Stationeries for MDP, INC & LDP Programmes”. IIM Calcutta in no case will be held responsible for late delivery or loss of the documents mailed to;

Senior Administrative Officer (Purchase)
Indian Institute of Management Calcutta
Joka, Diamond Harbour Road,
Administrative Building, Ground Floor, East Side
Kolkata – 700 104
Telephone No. 2467-8300 – 04 Extn. 202

The tender received through email/fax or not in proper pro forma and supporting documents will be summarily rejected.

The Terms and Conditions are given in Annexure – I. The List of items covered under Rate Contract is given under Annexure – II.

The Vendors/Suppliers should read the annexures and submit the proposals duly signed.

(Debabrata Bishayee)
Senior Administrative Officer (Purchase)
Indian Institute of Management Calcutta

Annexure - I

Terms and Conditions

1. Materials should be of same quality as per sample shown. The sample is available in the Office of Senior Administrative Officer (Purchase). Vendors are requested to submit their sealed documents along with EMD of Rs.25,000/- and other relevant documents after inspection of the sample on or before 21st April, 2016 by 2.00 p.m.
2. Price: Must be quoted in rupees and should be inclusive of all duties/charges for each item including of delivery at MDC Office, IIM Calcutta, Joka, D. H. Road, Kolkata – 700 104
3. Validity of Contract: The period of contract is for a period of one year from 1st May, 2016 to 30th April, 2017. Subject to satisfactory performance, the contract may be extended for a further period of 1(one) year on the same terms and conditions.
4. The Rate Contract awarded as a result of this Tender Enquiry will be in the nature of a Standing offer. Actual Supply Order may be placed from time to time on need /requirement basis through the concerned Department. No guarantee can be given as to the minimum or actual quantity of materials.
5. Earnest Money: Rs.25,000/- (Rupees Twenty five thousand only) in the form of DD in favour of Indian Institute of Management Calcutta which will be converted into Security Deposit for the selected Vendor during the entire period of Rate Contract. Interest free Earnest Money will be returned to the unsuccessful vendors within one month after award of the Rate Contract to the successful bidder.
6. The tenders received after due date or without the Earnest Money shall stand cancelled.
7. Estimated Cost: Rs.17 lakhs (Rupees Seventeen Lakhs only) (approximately) during the specified period.
8. IIM Calcutta reserves the right to include parallel Rate Contract with a number of suppliers and place order(s) on any of such firm that may be the most economical to it or suitable to its requirements.
9. Delivery Schedule: Materials should be supplied within 07 (seven) days from the date of issuance of Purchase Order for each lot by the MDC Office.
10. No price increase will be allowed during the period of the Rate Contract and rates approved shall remain in force during the entire period of Rate Contract.
11. The Institute reserves the right to modify the requirements and reject the tender wholly or partly without assigning any reason thereof. Non-fulfilment of contract may lead to forfeiture of interest free Security Deposit or part thereof as decided by the Competent Authority of IIM Calcutta.
12. The Bidder should have Annual Turnover of more than 5(five) lakhs per annum for the last 3 consecutive years with IT Return, Sales Tax/ VAT, Trade License, Pan Card etc. Requisite documents are to be attached with the tender.
13. The Bidders need to examine the quality of samples for all items mentioned in attached Form (available in the Office of Senior Administrative Officer (Purchase) before submitting the quotation.
14. The Bidders must quote the rate of all items; Offering rates of few items only will not be accepted. L-1 Vendor will be selected whose quoted value/price of all items together will be the lowest.
15. Bidders are to give their name of the contact person, e-mail-id and telephone Number (Mobile), fax number for placing Purchase Order. The selected Vendor should report to the Head – CMDP for obtaining Purchase Order for delivery of the items from time to time.
16. Payment Terms: Payment will be made within 30 days on delivery of items and satisfactory certificate from the Head – CMDP.
17. For settlement of disputes, if any, arising during transaction, effort shall be made to settle them amicably. In case, it is decided to take recourse to legal action, jurisdiction of the Courts of Law shall be at Kolkata, West Bengal.
18. Any term/condition given by the Bidder which is in contravention to the terms and conditions contained in the Tender shall not be acceptable and shall be treated as null and void.

Senior Administrative Officer (Purchase)

Click here to download Annexure - II