INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
D.H.ROAD, JOKA, KOLKATA - 700104

NOTICE INVITING TENDER

Tender No: NIT/IIMC/Transport-MDC/20/2017-18 Dated 6th July, 2017

Sealed Tenders are invited from Transport Service Providers for supply of one Tata Sumo (Non-AC) Car on rental basis for a period of two years w.e.f. 1st August, 2017 to 31st July, 2019 for use of MDC Office and night patrolling at Indian Institute of Management Calcutta, Joka, Kolkatta-700104. This contract may be extended for a further period of one year subject to satisfactory performance and requirement of the Institute.

Transport service providers may download the Tender Document from the Institute’s web-site: www.iimcal.ac.in or obtain the same from the transport department, IIM Calcutta, Kolkata-700104 on any working day between 10.00 A.M. to 5.00 P.M. up to 17th July, 2017 and submit the bid, complete in all respect, along with the copies of Trade License, PAN, GST Registration Certificate and Earnest Money Deposit (EMD) amounting to Rs.20,000/- and other relevant documents in the Office of the Senior Administrative Officer (Purchase) located in Administrative Building, (Ground floor), Indian Institute of Management Calcutta, D.H. Road, Joka, Kolkatta-700104 by 2.00 P.M. on 18th July, 2017.

The Tender will be opened on 18th July, 2017 at 2-15 P.M.at the Office of the Senior Administrative Officer (Purchase) in presence of authorized attending representatives of the bidders.

IIM Calcutta reserves the right to reject any or all tenders without assigning any reason thereof.

General Terms & Conditions:

  1. The engagement is for a period of two years w.e.f. 1st August, 2017 to 31st July, 2019. From Monday to Friday, the Duty hours of the vehicle will be from 5 P.M. to 10 AM (17 hours) which is subject to change.
  2. The Duty hours of the vehicle on Saturday, Sunday and holiday will be 24 hours.
    The details are furnished hereunder:
    Reporting Place Reporting time from Monday to Friday Reporting time on Saturday, Sunday and Holiday
    MDC Office From 5 P.M. to 10 P.M. and 6 A.M. to 10 A.M. From 6 A.M. to 10 P.M.
    Security Office From 10 P.M. to 6 A.M. From 10 P.M. to 6 A.M.
  3. The Vehicle will ply inside the campus only and will perform all entrusted duties.
  4. During duty hours, the Vehicle should be parked at the parking zone of the MDC/Security Office and will remain under the control of Head-MDC/Security Officer.
  5. The condition of the vehicle will be inspected prior to commencement of the contract.
  6. In each case the monthly invoice of the said vehicle should be submitted within 7 (seven) days of the next month along with the duty slip duly signed by the concerned officers of IIMC.
  7. While on duty the driver should keep with him the proper & up-to-date records of the vehicle, valid driving license.
  8. The courtesy and good behaviour on the part of the driver is important. Discourteous or careless driver shall be replaced on demand by the Institute.
  9. The service provider is solely responsible for all actions including payment of any type of claims arising out of infringement of rules, regulations, accident or any other unforeseen happening. In case, the vehicle is withdrawn for maintenance /repair/ breakdown, a substitute vehicle should be provided forthwith.
  10. Liability of the service provider: When the Institute engages a vehicle, all liabilities in respect of the vehicle and the driver including accident to the vehicle, injury to driver and the passengers travelling in vehicle shall rest with the service provider. The hiring authority has no responsibility whatsoever and will not entertain any claim in this regard under the provision of the law.
  11. The engagement and employment of driver and payment of wages as per existing provisions of various labour laws or regulations shall be deemed to be breach of this contract if not adhered to.
  12. The service provider shall assign the job of driving of hired vehicles only to qualified, experienced, licensed drivers and also assume full responsibility for the safety and security of the users. The essential spares are to be stored in the vehicle for trouble free driving. IIM Calcutta shall have no direct or indirect liability arising out of negligent, rash and impetuous driving which is an offence under relevant section of IPC and any loss caused to IIM Calcutta will have to be suitably compensated by the service provider.
  13. Vehicle having commercial registration, shall be supplied to IIM Calcutta and taxes etc., due on such vehicles shall be liability of the service provider. The cost of lubricants, repairs, maintenance, taxes, insurance, etc. will be the liability of the service provider.
  14. The vehicle deployed during the contractual period at any point of time should be well maintained and in perfect running condition as per IIM Calcutta’s requirement with proper pollution check and valid pollution certificate.
  15. Driver of the vehicle must be provided and maintain mobile phones. No extra charges would be paid by IIM Calcutta for the same.
  16. In case of break down/servicing/repair, the service provider shall provide alternate vehicle of same model, failing which vehicle shall be hired from any other source/sources at the risk and cost of the service provider.
  17. The maintenance cost, charges of fuel (petrol/diesel), road tax, permit fee, passenger Tax, Border Tax, challans, salary of the driver, the overtime etc. are the responsibility of the service provider and should be paid by him. Insurance: The provided vehicle must be fully and comprehensively insured covering the risk to the driver and all passengers also.
  18. The Institute shall have absolutely no responsibility to pay any compensation for any accident occurred to any person/representative of the service provider during his to and fro journey and or while attending to the services of the Institute and no other charges whatsoever shall be payable by the Institute to the service provider.
  19. The rates will be inclusive of all taxes, i.e. cost of petrol/diesel, lubricants, driver’s salary & allowances etc.
  20. Payment will be made on monthly basis on submission of the bill duly certified by the user department.
  21. No escalation/extra charges will be allowed over & above the approved rate during the tenure of contract.
  22. The Driver should be courteous to the users, maintain discipline, decorum, well dressed & should always carry a mobile phone with him. In the event of misbehaviour on the part of driver, IIM Calcutta may impose penalty as deemed fit on the service provider.
  23. IIM Calcutta reserves the right to terminate the contract at any time without assigning any reason thereof by serving 30 days’ notice.
  24. Penalties:
    1. In case of break-down of the vehicle, the same to be replaced by other vehicle in good condition immediately (maximum one hour from the time of break-down). Failure on the part of service provider to supply such replacement will attract imposition of penalty on pro-rata basis against each break-down.
    2. IIM Calcutta also reserves the right to impose penalties for unsatisfactory services which may include:
      1. Delayed arrival/report at the designated stop/place.
      2. Misbehaviour with the users.
      3. Violation of instructions given by the Competent Authority of IIM Calcutta.
    The final decision of the extent of penalty leviable on the service provider will rest with the Institute’s Competent Authority and it is binding on the service provider.
  25. Arbitration:
    All disputes shall be tried to be settled mutually my making references to conditions of contract documents or prevailing local practices etc., but if not settled mutually, shall be referred to arbitration. Such arbitration shall be governed by the provisions of the Indian Arbitration and Conciliation Act, 1996 or as amended from time to time. The venue for such arbitration will be in Kolkata. The award of the Arbitrator shall be final, conclusive and binding on all parties to the contract.

Senior Administrative Officer (Purchase & Transport)