Indian Institute of Management Calcutta

Tender Enquiry No: NIT/IIMC/Printer/06/2016-17 Dated 29.4.2016

EMPANELMENT OF PRINTERS FOR PRINTING & DESIGNING OF VARIOUS WORKS AT IIMC

Indian Institute of Management Calcutta, which is an autonomous body under the aegis of Ministry of Human Resources Development, Government of India desires to empanel well qualified Printers experienced in conceptualizing, designing, printing of documents etc. having sound back-up for excellent designing, scanning, planning etc. of publication of various descriptions/literature for black & white and multi-colour jobs etc. The printing and designing jobs broadly include designing and printing of In-house Magazines, Newsletters, Bulletins, Guidelines, different types of Brochure for different programmes, Annual Report, Posters, Pamphlets, Visiting Card, Security Printing of Grade Sheet, Diploma Certificate, Greeting Card, Desk Calendar, Special types of files, Folders, etc. on the basis of modern facilities standards available in the industry.

The detailed terms & conditions for empanelment of Printers with IIM-Calcutta are given in Annexure – “A”. Interested Printers may apply for empanelment to IIM-Calcutta in the prescribed Proforma given at Annexure - “B”. Agencies, should apply with a non-refundable application fee of Rs.500/-(Rupees five hundred) only, payable in the form of a Demand Draft from any scheduled commercial Bank favouring ‘Indian Institute of Management Calcutta’ payable at Kolkata.

Filled-in applications with all credentials & other related documents for empanelment in a sealed envelope marked “Empanelment of Printing for Printing & Designing work” should be addressed to Senior Administrative Officer (Purchase) and placed in the Tender Box on any working day located at Administrative Building, Ground Floor, East side on or before 12th May, 2016 by 2.00 P.M..

Senior Administrative Officer (Purchase)

Annexure - “A”

Terms & Conditions for Empanelment:

  1. The empanelment is valid for a period of two years from the date of approval of the competent authority which may be extended for a further period of one year subject to satisfactory performance and verification of documents as asked for by the authority of IIM Calcutta.
  2. Printers experienced in conceptualizing, designing, printing of documents etc. having sound back-up for excellent designing, scanning, planning etc. of publication of various descriptions/literature for black & white and multi-colour jobs, security printing of grade sheet, diploma certificate are eligible to apply. The printing and designing jobs broadly include designing, photography as and when necessary, printing of In-house Magazines, Newsletters, Bulletins, Guidelines, different types of Brochures for different programmes, Annual Report, Posters, Pamphlets, Visiting Card, Greeting Card, Desk Calendar, Special types of files, Folders, etc. on the basis of modern facilities and standards available in the industry.
  3. The Printer should be in the profession of printing work at least for the last 3 financial years.
  4. The Printer should be on the approved panel of Central Govt.//State Govt./PSUs./IITs/IIMS/NITs.
  5. The Printer should have registration with state & local authorities for undertaking the profession (copies of all such registrations may be enclosed).
  6. The Printer should have at least one single colour & colour offset machine, In-house stitching & binding unit & screen-printing unit.
  7. The rights to postpone/cancel/terminate the empanelment or its process at any stage is reserved by the competent authority of IIM-Calcutta.
  8. Application of the intending Printers can also rejected at the sole discretion of IIM-Calcutta, if any application found incomplete or information provided by the Printer is not in the prescribed format and /or is inconsistent and inaccurate.
  9. IIM-Calcutta reserves the right to remove any Printer from the approved empanelled list for designing and printing work etc. for any administrative reason.
  10. The Printers should have full-fledged unit of their own for visual design facility, preparation of art work and translation in English, Hindi etc. proof reading, designing, composing, photograph, printing etc.
  11. In the event of the delivery of any defective work/materials, owing to urgency or for any other reasons, IIM-Calcutta shall reserve the right to deduct such suitable sum subject to maximum of 10% of order value from any payment due to the Printer.
  12. Tender Enquiry for the printing work will be sent to the empanelled Printers through e-mail or by-hand or speed post/registered post-courier etc.
  13. The empanelment can be terminated by either party prior to the duration of 24 months by serving one month’s notice to the other party. In case of termination, the entire materials whatsoever pending with Printer will liable to be returned to IIM-Calcutta.
  14. A schedule for completing the work and delivery of printed copies will be drawn by the competent authority of IIM Calcutta and will be intimated to the Printer concerned while placing the work-order for the work. The Printer will strictly follow the schedule for completing the work and delivery of items, failing which the name of Printer will be de-listed from the empanelment by IIM-Calcutta authority.
  15. The Printer applying for empanelment should furnish all the particulars as per Appendix – “B”.
  16. The date of empanelled printers will be declared at the discretion of IIM-Calcutta which could be intimated through any means of communication as mentioned above.
  17. All the items to be received from the Printer will be checked by the concerned department in order to ensure specifications/quality as per samples approved by the concerned department.
  18. Payment will be released on submission of bill supported with the copy of the work order of the authorized offers of IIM-Calcutta and upon such certification to the effect that the work got printed from the Printers are as per approved specifications.
  19. Additional/modified/revised terms & conditions can also be made applicable to the empanelled Printers including those who are being awarded any work by IIM-Calcutta at any stage as per requirements of IIM-Calcutta, if felt necessary.
  20. It will be the responsibility of the Printer to return all materials concerned like manuscript, art-work, photographs, CDs/DVDs etc. after completion of the work, failing which the costs of the items will be recovered from the Printer.
  21. The empanelled Printer should have adequate arrangements for packing and dispatching the documents, if so required.
  22. Printers must have office and press in Kolkata.
  23. The Printer should not have been placed in defaulter category by any Government department/institutions. If not, please submit a self-attested certificate to this effect.
  24. No terms & conditions from the applicants will be entertained.
  25. In case of any dispute arising out of the terms and conditions of contract or assignment, the matter shall be referred to the Sole Arbitrator to be appointed by the Director, IIM Calcutta and the award of the Sole Arbitrator will be binding on both the parties. Further, any legal dispute arising out of any breach of contract pertaining to this empanelment shall be settled in the court of competent jurisdiction located within the local limits of Kolkata, West Bengal.

Senior Administrative Officer (Purchase)

Click here to download the Proforma for Empanelment with IIMC